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Bookkeeper

POSITION SUMMARY

A Bookkeeper records financial transactions for a business and then creates financial reports from that information. The transactions are recorded either in an accounting journal or on a computer program, depending on the size of the company.

Reports that Bookkeepers keep typically include cash receipts, invoices for customers, and supplier invoices. A Bookkeeper will also review and reconcile all accounts to ensure they are accurate.

RESPONSIBILITIES

A Bookkeeper’s responsibilities may include:

  • Maintaining petty cash.
  • Maintaining an annual budget and providing quarterly reports on this budget.
  • Charting accounts as needed.
  • Sending customers billing invoices.
  • Creating day to day financial statements using bookkeeping software.
  • Making sure that all taxes and debts are paid in full.
  • Working in tandem with external auditors as the need arises.

 

SKILLS

Bookkeeper’s are an integral part of maintaining a business in its day to day operations. A skilled Bookkeeper will need to be able to:

  • Maintain a system that will keep track of financial statements.
  • Manage their time well in order to stay on top of all of their duties.
  • Stay up to date on bookkeeping practices in order to maximize performance.
  • Have a working knowledge of online databases and spreadsheets.

 

QUALIFICATIONS

As a basic accounting position, Bookkeepers will only need a high school degree for most entry level positions. However, because of the competition within the industry, a Bachelor's degree will help tremendously in securing a job. More importantly, however, is a good track record of communication and organizational skills as well as prior experience in recording financial statements.

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SAMPLE BOOKKEEPER INTERVIEW QUESTIONS

  • Have you used QuickBooks before? If so, what is your level of experience with the program?

  • Tell me about a time you caught a discrepancy within financial statements?

  • Tell me about a time when a coworker was not doing their fair share of work. What did you do and what was the outcome?

  • What kind of systems do you use to stay organized?

  • What process do you go through to maintain financial accuracy?

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